by Joelle Jay, Ph.D.
High achievers... go-getters... type-A personalities... Whatever you call them, one thing is certain: these people want to do it all, they run their furniture businesses, are involved in community and charitable activites and don't seem to ignore family obligations.
While having many lofty and simultaneous goals is a good thing, doing too many things at once can make you feel overwhelmed and stressed out. There just never seems to be enough time to make everything happen. But that doesn’t stop high achievers. They are determined to make everything happen, even if doing so ruins their day and everyone else’s in the process.
Realize that the answer to getting everything done isn’t about doing less, especially since high achievers gain great happiness from getting many things accomplished. They’re determined to do whatever it takes to meet their objectives. Rather, this is about having a system in place that can simplify the process of doing many things fast—one that will bring you progress as well as peace.
If you’re ready to supercharge the completion of your ‘to-do’ list without becoming overwhelmed or alienating others, the following five-step process will help you get it all done, with less stress and greater results.
Make a mess.
If you’re like most high achievers, you likely have numerous sticky notes, lists, files, piles, papers, and a host of other items spattered around your office, on your desk, and in your computer. Each one is meant to help you move forward to reaching your goals; however, as the piles and files grow, they become overwhelming, no matter how neatly you may have them organized. Therefore, begin by getting all of your ideas and notes in one place. Make a big pile of all the papers and items in the middle of your office floor or on your desk. Don’t leave anything out.
Sort and purge.
Now it’s time to roll up your sleeves and start digging. Go through your pile of “stuff” and look at each item to determine what you should keep and what you can toss. For each item, ask yourself,
Is this idea or information still important to me?
Can I retrieve this information from elsewhere should I ever need it?
Is this information duplicated somewhere else?
Will this information or idea help me reach one of my goals?
As you decide which items to keep, put them in separate piles or files as they relate to a particular goal or task.
Organize your list.
Look through all your “keep” papers and ideas to get clear on which goals are truly important to you and what steps you need to take. Put all your ideas and action items into one organized list, preferably on one page. You don’t have to painstakingly detail every action step at this point; the objective is to simply create one coherent ‘to-do’ list rather than have multiple ones floating around your office.
Rank the list in chronological order.
Redo your list one more time, now paying special attention to the order in which you feel you should do things. At this point, you can also add more detail to your action items. In other words, you can list not only what to do, but also how to do it, who to call for help, which resources you may need, etc. You may feel as if you’re wasting time here by going over the same tasks, but trying to rank your initial ideas in chronological order is difficult until you can see them all on paper at once.
Get going!
Now that all your ideas are organized, all you have to do is take action and tick off the tasks as they’re completed. No more thinking, planning, and organizing; it’s already done. And most important, no more confusion of what to do when. Just look at the list, take the top task, and knock it out. What could be easier?
Mission Complete
This process works for a variety of scenarios, including special event planning, home and family goals, work and business projects, as well as long-range strategizing for professional and personal objectives. And while it’s designed for high achievers who tend to have many high priority tasks going on at once, it works for anyone who simply wants to end the stress and chaos of having incomplete tasks hanging over their heads. By taking the time to complete this five-step process, you can finally meet all your goals and achieve the results you want.
ABOUT THE AUTHOR: Dr. Joelle K. Jay, Ph. D., is an executive coach and the senior managing partner of the leadership development firm, Pillar Consulting. She strategizes with business leaders to enhance their performance and maximize business results. Her clients include presidents, vice presidents, and C-level executives in Fortune 500 companies. Joelle is the author of "The Inner Edge: The 10 Practices of Personal Leadership." For a free Sample Chapter, go to www.TheInnerEdge.com or email Info@TheInnerEdge.com.